Calibration Management Software for Instruments, Labs, and Field Operations
Track calibration schedules, certificates, instrument status, and chain of custody in one system built for compliance and audit readiness.
Calibration Tracking Is Often Scattered and Hard to Manage
Many companies still track calibration using spreadsheets, paper certificates, and disconnected systems. This makes it difficult to know:
Missing or incomplete calibration records can lead to audit findings, safety risks, and operational delays.
Which instruments are due for calibration — and which are already overdue
Which instruments are currently out for repair or at the manufacturer
Where calibration certificates are stored and how to retrieve them quickly
Who is responsible for each instrument at any given time
Whether an instrument was in service while it was out of calibration
A Complete Calibration Management System
Cambri provides a clear picture of calibration status across your entire organization — from individual instruments to department-wide reporting.
Cambri helps you track and manage:
- Instrument calibration schedules
- Calibration records
- Calibration certificates (PDF storage)
- Instrument status (in service, in calibration, at manufacturer, out of service)
- Failed calibrations and repairs
- Chain of custody and instrument transfers
- Responsibility by employee and department
- Alerts for due soon and overdue calibrations
- Reports for supervisors, managers, and auditors
Organization-Wide Visibility
See calibration status across every department, team, and location in one dashboard. No more chasing spreadsheets or asking technicians for updates.
Audit-Ready at All Times
Pull any calibration record or certificate in seconds. When an auditor asks for documentation, you should not need to dig through filing cabinets or shared drives to answer the question.
Full Instrument Lifecycle
Cambri tracks the entire lifecycle of each instrument — from initial assignment through every calibration, repair, transfer, and retirement. Not just the calibration date.
Designed Around Real Calibration Workflows
Cambri tracks the entire lifecycle of each instrument — not just the calibration date. From assignment to retirement, every step is documented for audit and compliance.
Instrument Assigned
Instrument is assigned to a truck, technician, or department with full ownership and responsibility tracked.
Calibration Due
System alerts the responsible technician and supervisor when calibration is approaching or overdue.
Calibration Performed
Technician performs calibration or bump test. As-found and as-left readings are recorded in Cambri.
Pass — Certificate Stored
If calibration passes, the record and certificate are stored in Cambri and linked to the instrument.
Fail — Removed From Service
If calibration fails, the instrument is immediately flagged and removed from active service with full documentation.
Sent to Lab or Manufacturer
Instrument is sent for repair or re-calibration. Chain of custody tracks exactly where it is at all times.
Repaired and Returned
Instrument is repaired, calibrated, and returned to service. Every step is documented.
Full History Stored
The complete calibration history is stored in Cambri and available for audit, compliance, and reporting.
Cambri supports real-world calibration workflows including pass/fail tracking, chain of custody, lab transfers, and repair documentation — because calibration management software should work the way your team actually works.
Calibration Management Features
Everything you need to run a complete calibration tracking software program — from first assignment to audit-ready history.
Records in Seconds
Retrieve any calibration record or certificate instantly during an audit — no filing cabinets, no shared drive searching.
Field-Ready Access
Technicians can look up instrument calibration status in the field using a QR code scan — no paper required.
Metrology Software Built for Industry
Cambri is calibration lab software and field operations software in one — serving labs, meter shops, and field crews.
Who Cambri Is For
Cambri calibration management software works for organizations of all sizes — from single-site meter shops to multi-district gas utilities.
Calibration Laboratories
Manage instrument intake, calibration records, certificates, and customer reporting from one calibration lab software platform.
Natural Gas Utilities
Track meter calibrations, field instruments, and PHMSA-required calibration records across all service areas and districts.
Pipeline Contractors
Demonstrate calibration compliance and chain of custody for every instrument used on pipeline construction and maintenance jobs.
Meter Shops
Track every meter through intake, as-found testing, calibration, certification, and return with full calibration record software documentation.
Field Service Organizations
Keep field technicians equipped with calibrated instruments. Know where every instrument is and whether it's within calibration.
Integrity Management Teams
Ensure safety-critical measurement instruments are calibrated and document calibration history for integrity program audits.
Safety & Compliance Departments
Get real-time visibility into overdue calibrations and quickly generate compliance reports for internal and external audits.
Built by a Meter Shop Technician, Not a Software Team
Cambri's calibration management module was designed by a former utility calibration technician with 38+ years of hands-on experience — including real PHMSA audit scenarios. Every feature reflects how calibration work actually happens in the field and lab, not how software engineers imagined it should work.
Calibration Compliance Services
Need help reviewing calibration records, traceability, interval practices, or audit readiness before implementing software? Cambri also offers Calibration Compliance Services to support documentation, process structure, and compliance program improvement.
Services Include
Cambri does not perform hands-on calibrations or lab work — we focus on documentation, systems, and audit readiness.
Calibration Resources
Practical articles on PHMSA calibration requirements, recordkeeping, traceability, and audit preparation — written from 38 years of compliance field experience.
Calibration Interval Requirements Under PHMSA
NewHow to set defensible calibration schedules, document interval justification, and avoid common interval-related violations during PHMSA compliance inspections.
8 min readHow to Document Out-of-Tolerance Calibration Events
NewWhen an instrument fails calibration, the documentation process is just as important as the repair. Learn exactly what records PHMSA expects including impact assessments.
9 min readCalibration Program Structure for Audit Readiness
NewThe six structural elements that define an audit-ready calibration program — written procedures, master instrument lists, traceability chains, and record retrieval.
10 min readCommon Calibration Record Deficiencies Found During PHMSA Audits
NewThe most frequently cited calibration compliance gaps — missing records, broken traceability, incomplete certificates, overdue instruments, and poor record organization.
11 min readWhat Calibration Records Are Required by PHMSA?
A detailed breakdown of every calibration record PHMSA requires — instrument info, as-found/as-left data, traceability documentation, and audit-ready best practices.
8 min readCalibration Recordkeeping Best Practices for PHMSA Compliance
A 10-step guide to maintaining audit-ready calibration records — from master instrument lists and due date tracking to out-of-tolerance documentation.
7 min readFree PHMSA Audit Checklist
Calibration, Operator Qualification, and Compliance Records — organized for inspection
Take Control of Your Calibration Program
Cambri helps you keep calibration records organized, track instrument status, and prepare for audits with confidence.Purpose-built calibration scheduling software for labs, utilities, and field operations.